The Examinations Office | Print |

Welcome to the Examination Office of the Kenya Polytechnic University College. The examinations function of the University College is housed at the Examination Office, on the ground floor of the Administration Block. Our mandate is to; management and coordinate University College examinations process, to process and issue academic transcripts and certificates, to coordinate and supervise examination processing by examining units, to process and generate graduands list and to act as the custodian of all college academic board/senate approved students' examination results. To accomplish this mandate the office is divided into three sections; Examination Management, Examinations Results and Transcripts and Graduation & Certification.
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Important Information on Examinations

Examinations are very important component of a student’s academic life and students are expected to familiarize themselves with the Examination Policy Manua.

Semester Examinations shall be conducted in the 14th and 15th week of the semester and it is important to note that there are two categories of examination: Continuous Assessment Test (CAT) and Ordinary Examination. Continuous assessment test may take any or a combination of the following forms: practicum, project, essay, formal test while Ordinary Examinations are examinations that are taken at the end of the semester or academic year.

In order to qualify to sit for University College examinations, a student must register for prescribed course units in a programme and maintain an attendance of 75%. Every student who is registered for university examinations will be issued with an examination card by their respective school which must be produced at each examination sitting.

A student who experiences a problem, which is likely to affect his/her examination performance (i.e. sickness, bereavement etc.) must report before sitting the examinations such problems in writing to the Chairman of the Department offering the courses the student is taking and to the Dean of the School. Any problem that is reported after the examination results are known will not be admissible for examination appeals.

Academic Transcript

Academic transcripts are issued to students as evidence of courses taken and the grades attained in each course as per relevant University grading system. The preparation of transcripts is dependent on the receipt of complete, accurate and up-to-date consolidated marksheets from the Faculties/Institutes/Schools.
The Senior Assistant Registrar (Examination and Certification), shall immediately after results are approved by the Senate, initiate the process of updating transcripts. Transcripts may be released to student or sponsor once a year. After the first release, additional copies shall attract a fee.

Special Examinations

  • Failure to sit for examinations with good course
Supplementary Examinations
  • must be done within 3 months from the date the examination results are declared.
  • score cannot exceed 40%.
 
Repeat Examinations
  • Taking full prescribed course study for the course unit (coursework, CAT, assignments and examinations)
  • Failed Supplementary
  • score cannot exceed 40%.
 
Discontinuation from Course of Study
  • Failure to sit for examinations with no good course
  • Failed in any course after 4 attempts
  • Exhausted the maximum period
 
Examination Appeal Mechanism
  • Soon after the declaration of the examination results by Faculties/School/Institutes, students who are dissatisfied with their results, may appeal to the Principal.
 

Academic Misconduct (Irregularities)


Any conduct that endangers level playing ground and which may therefore expose assessment and examination processes to disrepute is considered academic misconduct. Academic misconduct may take the form of collusion, impersonation, fabrication of results, cheating, and plagiarism.

 

Collusion

Collusion is when two or more candidates participate in writing a coursework and submitting as work of one candidate.

 

Impersonation

Impersonation is where a person other than the identified candidate prepares the works for submission as a coursework or sits a test/examination on behalf of the bonafide candidate.

 

Fabrication of Results

Fabrication is inserting imagined data and claiming the data was collected from real setting. Adjusting part of data collected from real setting to suit a particular outcome is also considered fabrication.

 

Cheating

Cheating in examination is accessing material relevant to the examination and making reference from it.

 

Plagiarism

“Plagiarism” means to take and use another person's ideas or work and pass these off as one's own by failing to give appropriate acknowledgement.